Free UK Genealogy couldn’t have made over 400 Million records available without our wonderful volunteers. They give their time and energy so generously to make our websites what they are. Here, Frank Rogers tells us about his experience transcribing as a FreeREG Volunteer.
Frank Rogers (c)
Original Parish Registers are difficult and time consuming for genealogists to access in their search for items of interest to them. FreeREG has been set up to address this problem. We transcribe them onto a website to allow free access to the data and provide search facilities.
Being a FreeREG Volunteer
Volunteers are required to do this transcribing from images of the parish register for Baptisms, Marriages and Burials. The original registers are usually held in an Archive centre, with only the current registers in the Parish.
These images are made available to transcribers to work on in their home, so they can do this in their own time. Most use a special free program to enter the data on their computer. We use email to transfer the images and data files, and communicate with coordinators and other transcribers. The other volunteers may be anywhere in the world.
There are interesting challenges, like trying to decipher the poor handwriting of some priests, and learning the meaning of Latin words used at a time when this was still used in documents. Most registers include details of Parish or Abode of the individuals. This provides interest, particularly when the place mentioned is known to the transcriber. Sometimes the place name mentioned is no longer in use. For example, I came across several references to a farm in the parish next to my home village. Even asking locals who might know has not yet produced an answer as to where it was!
On other occasions there are records of a larger number of deaths than usual, particularly of children or a whole family, and one asks themselves ‘Why?’. Sometimes the text ‘smallpox’ or similar is added to the entry as an explanation. The deaths of a mother and child at about the same time also highlights another tragedy more common in years gone by. One also learns about the Gregorian calendar in use before 1752, the change in the date of New Year’s Day, and the missing 25 days that year!
Making Registers Accessible
I also convert donated registers already in computer readable format to FreeREG format.
To do this I use the facilities in Microsoft Office Excel. I use them to write Macros which process the information as required, making corrections as necessary. The Macros are written in the Visual Basic programming language. This enables me effectively to write a program which can do virtually anything with the data.
Over 3 weeks in May I was able to add over 74,000 records to FreeREG from 8 parishes in Kent and I am now working on another batch of donated registers that will add about another 15,000 records.
As a retired computer programmer this is a task I enjoy, and I hope to help other counties that may need this conversion doing.
